Document Management Systems (DMS)

Thousands of documents involved in crucial business processes are scattered throughout an enterprise. They can come in a variety of formats such as forms, contracts, customer information, invoices, letters, e-mails, spreadsheets, reports, web content, etc.

These unmanaged documents create islands of information and knowledge, and internal collaboration difficulties. They also increase service costss and deteriorate customer service due to slow manual paper processes.

 Document Management Systems automate business processes and digitalizes and centralizes all forms of documents offering efficiency and competitive advantage. It benefits all departments of major industries.

Challenges:

How to deal with the challenge of managing continuous increasing volume of documents?

How to professionally keep track of all documents and changes performed on each of them?

How to preserve time and avoid manual work while working with documents?

How to add value to the business by investing in document management?

How to manage documents efficiently?

How to relate documents stored in different systems and in different formats?

How to find a document instantly and to spend the precious saved time in a valuable work?

Is it possible not to lose documents?

How not to duplicate work by knowing in advance if someone else made changes to a certain document?

How to assure that no one’s work is discarded or lost?

Where can a company find more space for the mounting pile of documents?

Solution:

Document Management Systems offer the right solutions for an effective content usage, including: retrieving, consolidating, managing and sharing.

Document Management Systems offer a single storehouse for all the content available.

DMS offers indexing flexibility which is an efficient way of optimizing documents searches.

Document Management Systems offer several layers of security, protecting one of the most valuable assets of a company.

Document Management Systems can be reached through the web, everywhere. They offer geographical expansion and high availability.

Result:

Document Management Systems put content to work and achieve efficiency and competitive advantage.

Complete advantage leverage as Document Management Systems can integrate with the solutions you are using now (i.e. Microsoft Office)

Companies that integrate Document Management Systems gain advantage over space and time. Big spaces filled with documents are relieved and substituted with small computer storage locations with great storage capabilities.

The full text search qualification that DMS possesses, optimizes search and document retrieval.

Efficient document distribution.

Companies gain competitive edge as information through DMS can be decisive

Document Management System allows a company to allocate resources and energies in other core business activities.

It offers improved employer, customer, supplier relationships with the company.

Authentication and creation of documents can be controlled through Document Management System.